One often-overlooked aspect of wedding planning is accommodation for guests. We asked Jenn Ball of Knot Your Average Events to enlighten us...
Coordinating hotel room blocks can ensure that your guests have a comfortable and convenient place to stay - but navigating the different types of room blocks and amenities can be overwhelming. Let’s explore the differences between hotel room courtesy blocks, contracted room blocks, and hotel buyouts for wedding events.
Hotel Room Courtesy Block
A hotel room courtesy block is a reserved number of rooms set aside for wedding guests without any financial commitment from the couple. It's a convenient option for couples who want to ensure their guests have accommodations but the availability of rooms in a courtesy block is not guaranteed, and guests may not receive discounted rates.
While a courtesy block offers flexibility, it's important to note that rooms are subject to availability, and guests are responsible for booking their accommodations within a specified timeframe.
Contracted Room Block
A contracted room block involves a formal agreement between the couple and the hotel. This agreement typically includes a guaranteed number of rooms at a negotiated rate for a specific period. So contracted room blocks secure discounted rates and ensure availability for their guests.
There may be financial obligations. (1) Attrition rates refer to the minimum number of rooms the couple is responsible for booking, regardless of whether all rooms are occupied. (2) Cutoff dates determine when unbooked rooms are released to the public (so, they’re no longer “yours”). allowing the hotel to sell them at standard rates.
A hotel buyout involves reserving the entire hotel. This option offers unparalleled privacy and customization opportunities for the couple. From personalized menus to themed decor, a hotel buyout allows couples to create a truly immersive experience for their guests.
But, it often comes with a significant price tag. Couples should carefully consider their budget and guest count before opting for a hotel buyout.
Amenities for Wedding Events. Some examples:
Free Room for Wedding Couple: Many hotels offer complimentary suites or upgrades for the wedding couple as part of their wedding packages.
Conference Room for Getting Ready: A dedicated space for the wedding party to prepare ensures a stress-free start to the day.
Meeting Space for Rehearsal Dinner or Vendor Break Room: Additional event spaces can accommodate rehearsal dinners or serve as break rooms for vendors.
When planning your wedding accommodations, understanding the differences between hotel room courtesy blocks, contracted room blocks, and hotel buyouts can help you make informed decisions. Consider your budget, guest count, and desired level of customization when selecting the best option for your event. With careful planning and communication with your chosen hotel, you can ensure a seamless and memorable experience for you and your guests on your special day.